We have all our company documents somewhere on our IT system… we have a spreadsheet for that…we don’t have any records about absence…
Just some of the phrases we hear at HRCentral in the course of our working week.
Why is it so important to store accurate employee data on an HR Information system?
Well, a variety of reasons:
Transparency:
Your employees will be able to see the information you are storing, with all their HR documents easily accessible in one place. Employees like to know that you care enough to make sure their records are up to date and relevant.
Absence recording
All absences, for whatever reason, can be recorded accurately, employees can record their time off in lieu owed to them, and book holidays and sickness, or any other type of absence. Managers can authorise days off, and access management data on absences and holidays to ensure that you have data for those perhaps tricky conversations about duvet days and to ensure that holidays are being taken.
Block out Company holidays or important meetings/conference dates when you don’t want employees to take time out of the business.
Read receipt of important Company Docs
Ensure that everyone has the information they need in order to do their job proficiently. Operating manuals, policies, procedures, quality manuals and so much more can be stored with the read receipt function ensuring that there are no more excuses or asking people to sign acknowledgement slips…
Personal details all held safely in a GDPR compliant system
Pay details, Next of Kin, addresses, contact telephone numbers, equipment issued, medical issues and right to work paperwork all stored in an easy to access secure online system?
Breathe and save valuable time…
Save time, one of set up costs and really cost-effective annual licenses for Breathe (just over £100 per annum for an annual license for 10 employees).
With apps available for iPhone and Android devices – for easy access.
Very few people like filing… but they do like having management information at their fingertips. Processes are the way forward for SME owners who have little spare time, but who want to manage effectively and save time. Talk to us about how we can help, we have access to HR Information systems, process mapping tools and free recruitment software to help you sort out your HR processes and documentation.
Which processes have you adopted that have made the biggest difference to your organisation?
